You can use the Batch Check window to check a set of documents in a directory or directory structure without opening them separately.
Before you can run batch checks in the Acrolinx Plug-in for Microsoft Word, this feature must be enabled in your license.
If you receive a licensing error when you attempt to run a batch check, contact your Acrolinx project consultant to have your license updated.
- File selection
- Batch Check Settings
To start a batch check, follow these steps:
option from the Acrolinx menu.
Select the Batch Check option from the Acrolinx group.
In the file selection section, select the base folder.
The plug-in only lists files with the .doc or .docx extension. All other formats are automatically ignored.
- (Optional) Deselect individual files that should not be included in the check.
Tip: If your batch check is likely to run overnight, temporarily update your Windows configuration so that Windows updates are not applied automatically. This change ensures that your batch check is not canceled by a system restart after Windows updates are installed.
|2||Batch Check Settings||
The Aggregated Report
When you run a batch check, an aggregated report is generated that contains a summary of the results of all the individual Acrolinx Scorecards.
The aggregated report contains the following sections.
The Summary tab includes:
- Totals for the number of files, words and flags.
A breakdown of the flags and checking scores for each flag category.
The aggregated report does not include statistics for valid terms unless your Acrolinx administrator has enabled the admitted terms flag type.
The Results tab includes:
- A list of all checked files with links to the individual Scorecards for each file.
- A breakdown of the checking score and flag count by category for each file as well as totals for each file.
Style and Grammar Summary Tab
A count of the style and grammar flags broken down by rule name.
Checking States of Batch Checked Documents
Batch-checked documents can have different status icons depending on their checked state.
|Folder with a red cross mark||One or more files inside this folder or one of its sub-folders could not be checked correctly.|
|Folder with a green check mark||All files inside this folder and its sub-folders were checked correctly.|
|File with red cross mark||The file could not be checked correctly.|
|File with a green check mark||The file was checked correctly.|
|File or folder with a light blue border||The file or folder is currently being checked.|