Term Browser – Acrolinx

The term browser provides some of the same search and filter tools that are visible in the terminology section. However, term browser access is based on a separate set of privileges. Learn more about the privileges required to access the term browser in User Privileges.

To open the term browser, sign in to Acrolinx and go to Writing tools > Term browser.

The filter bar

When you search for terms, we'll try to present your filter in the form of a sentence. Sort of like how you would tell a person to go and get some terms for you. We call this sentence the "filter description." This shows up in the main filter bar along with the other filter features.

Item	Description
1 - Search bar	When you start to type, you'll get suggestions only for terms that are included in the filter results. Example Suppose that you filter for terms in the domain "Technical Terms." You then search for a product name. If the term you search is in another domain like "branding," it won't come up in your search results because the filter is restricted to technical terms only. If you click Show all terms containing... or Match pattern the term search is added to your filter. Example Say that you enter a search term and click Show all terms containing.... The criteria "Show all terms with Your search term" is added to your filter description. To get rid of it, start to type another search and select Remove the term search from the filter in the autocomplete menu.
2 - Filter button	Click to open the Filter criteria window and add search criteria to your filter.
3 - Description	This is the filter description. Tip Notice that the words underlined in bold? You can click those to change your criteria.
4 - Actions menu	Click to see the available actions. Actions are what you want to do with your filter after you've finished creating or updating it. For example, you can save your filter and share it with other people.

Create a filter and add criteria

You can start for scratch with an empty filter or you can open a filter and start changing the criteria.

To add criteria to a filter, follow these steps.

Click Filter.
In the Filter criteria window that appears, select your criteria and click Add.

Tip

This immediately adds your criteria to the filter. Keep an eye on the filter description and how it changes. If you have a lot of criteria, the description can get quite complex, so make sure it's what you expected.
When you're done, click OK to close the window.

If you're not sure what some of the criteria mean, have a look at the following criteria descriptions:

Name	Description
Term	Filter terms by term name or part of a term name. You can use the wildcard character "" or "%" multiple times, and in any part of the search string. For example, enter one of the following: "multi" to find all terms that begin with "multi" such as "multibyte" or "multi-homed host" "ing" to find all terms that end with "ing" such as "finding" or "loading" "manag*'"to find all terms that contain the string "manag" such as "term management" or "area manager"
Head term	Filter for terms that are or aren’t head terms. When you filter for head terms, you can only see a list of distinct term entries.
Term entry ID	Filter for all terms that belong to a specific term entry.
Custom fields section	Filter terms by the values of their custom fields. Use the first dropdown to select the custom field that you want to search within. The second field displays as a dropdown or text field depending on the data type of the custom field you select. To search within text fields: Enter your search text and include the wildcard character "" if necessary. If you don’t use wildcards, the search filter tries to match the entire contents of a field. To search within single-choice list fields:* Use the dropdown to select the list item you want to search for. To search within multiple-choice list fields: Click the "+" button to add list items. The filter interprets this search as an "AND" search. Suppose that you have a term that relates to multiple projects with internal codenames. You could filter for terms that belong to projects with the codenames "crystal bacon"AND "titanium cupcake." If you wanted to filter for terms that belong to "crystal bacon" OR "titanium cupcake," you'd do the following: Select "project", select "crystal bacon," click Add. Remove "crystal bacon," select "titanium cupcake," and click Add again. The filter description would look something like this: Show all terms with a project field that contains "crystal bacon"* or a project field that contains "titanium cupcake" ...*
Inflected term	Filter for terms based on whether they have the "check inflections" setting enabled.
System fields section	Filter terms by the values of their system fields. To filter on more than one possible value, select multiple list items.
Has translation into	Filter terms that have a translation into a particular language, or filter terms that have any kind of translation.
Created by/Changed by	Filter terms that were created or changed by a particular user.
Created on/Changed on	Filter terms that were created or changed in a specific time period. To see the time fields, click a date in the calendar popup. Enter the time in the 24-hour format.
Created Since/Changed Since	Filter terms that were created or changed in a time period that’s relative to today's date. Select today to see all terms that were created since 00:00 today. Select yesterday to see all terms that were created since 00:00 yesterday. Select in the last ... days and enter a number in the input field to see all terms that were created within a specific number calendar or days before the current date. This option also includes terms that were created today.
Tip When you open Acrolinx, the created on and changed on times are displayed relative to the time settings on your computer. Example If you're in New Delhi and create the term "test" at 2:30 pm, the created on time for the same term appears as 4:00 am to a user in New York. If users in both New Delhi and New York filter for terms created after 9:00am in the same day, only the users in New Delhi will see the term "test" in the filter results.

Change a filter

If you want to add new criteria to a filter, you click Filter to open the Filter criteria window. However, if you just want to change one of the existing criteria you can do it by editing the filter description. You can also negate or remove criteria in the same way.

To change a filter by editing the filter description, follow these steps.

Click on an underlined section of the filter description.

Suppose that you've filtered for a project with the code name "crystal bacon" and you want to filter for another project instead.

Your filter description might look like this:

"Show all terms with a project field that contains "crystal bacon" and status Preferred."

In the filter description, you would click the text " a project field that contains "crystal bacon" ."
Select new values for the criteria and click OK in the dialog box.

Suppose that you want to change the project filter from "crystal bacon" to "titanium cupcake."
- Select "titanium cupcake" from the "project" dropdown and click OK.
There's also a special search feature for domains that isn't available in the Filter criteria window:
- If you've filtered for a domain such as "widgets", you can click widgets in the filter description and click + to add more domains such as "sprockets" and "doohickeys."
  
  These domains are combined together with an "AND" operator so that the filter description would look like this:
  
  "Show all terms with domains widgets and sprockets and doohickeys."
Navigate to Actions > Save this filter... > OKto save your changes. You'll always get prompted to confirm the name of the filter. You're not required to change the filter name.

Navigate between filters

You can open a filter by navigating to Filter actions 333265 > Open a saved filter.

The filters that show up here are set up by your Acrolinx administrator. If the menu is empty, it means that your administrator hasn't shared any filters with the term browser. You can ask them to set some filters up for you. It's always nice to have a few predefined filters to start with.

Add or Remove Columns in the Search Results Table

When you open a filter, all matching terms are displayed in the search results table. If you only want to see specific types of information, you can select or deselect columns.

When you open a filter, all matching terms are displayed in the search results table. When you save a filter, Acrolinx also saves any changes that you've made to the search results table as part of the filter.

To choose what columns appear in the search results, do the following:

Select Actions > Choose columns... .
Select the columns that you want to see and clickOK.
To change the order of the columns, drag and drop them in the preferred order.

While dragging, move your cursor to the precise area between the columns. You can drop the column when you see the drop icon above your cursor, like this:

You probably don't want to try this after drinking five espressos.

You can also select group terms by term entry to see all terms that belong together. A term group displays all synonyms and translations. Each term group is displayed in a separate section of the search results table. This feature is especially useful if your terms usually have many synonyms and translations. If you group the terms by the term entry, you get a better overview of the terms that describe the same concept.

Note

When you save a filter, Acrolinx also remembers your selection for the Group by term entry option.

Show or hide linked terms

The Show or hide linked terms option enables you to control the display of linked terms in the Linked terms column. You can show or hide linked terms based on their status or language.

To show or hide linked terms, follow these steps:

Click the Show or hide linked terms option under .
In the menu that appears, select, or deselect the options in the Status and Language sections.

Example

The Linked terms column displays translations in several languages. But you only want to see the German linked terms, which have a preferred status.

In the Status section, click Deselect all and select preferred.
In the Language section, click Deselect all and select German.
Click OK.

Print the list of terms

To print the list of terms you have open, navigate to Filter actions > Print.

This will open the list in a print-friendly format, which makes it easier to print your terms.

How to change the interface language

To change the interface language in the term browser, follow these steps:

Click the Change language menu item in the top right of the term browser window.
Select your language from the dropdown.
Click OK.

The changes take effect immediately.

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