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User Privileges

  • Updated

Checking and integrations

Privilege

Description

Check documents

Check content with Acrolinx.

Discover Terms

Discover terms when you check. You need this privilege to discover terms with the Terminology Tab in the Sidebar.

Submit spelling exception

Add to the spelling exception list. You can add words to a permanent spelling exception list from the Sidebar.

You might need to restrict access to spelling exception lists.

Edit Content Profiles

Configure Content Profiles in the Dashboard.

Access the extracted text in an integration

Access the extracted text in an integration. This feature is implemented in the Content Analyzer — just add the column "Extracted Text."

Access API-based reuse applications

Access the Classic Reuse API.

Access API-based terminology applications

Use the Term Transfer Tool.

Edit Checking Profiles

Manage Checking Profiles in the Dashboard.

View Scorecards and reports

Open a Scorecard or the Content Analysis Dashboard.

Use generative AI

Use the options for AI writing help described in the AI Assistant Quick Start and in How to Use AI Writing Help in the Sidebar.

Content Cube

Privilege

Description

Use Content Cube

Access and use Content Cube.

Note

You'll only get this privilege if Content Cube is included in your license.

Dashboard

Privilege

Description

Sign in to the Dashboard

Access the Dashboard with a username and password.

Guidance

Privilege

Description

Edit guidelines

Configure Guidelines in the Dashboard.

Edit term sets

Configure Term Sets in the Dashboard.

Assign reuse repositories to Writing Guide

Assign reuse repositories to Writing Guides.

Reload language server configuration

Reload a language configuration from the Servers section in the Dashboard.

Use the guidance wizard

Access and use the Guidance Wizard in the Dashboard.

Edit Targets

Create and Edit Targets in the Dashboard.

Note

You’ll only get this privilege if you have Targets enabled.

View Targets

Access the Targets section in the Dashboard. You can't edit Targets with this privilege, but you can view Targets, Target assignments, and current settings.

Note

You’ll only get this privilege if you have Targets enabled.

Analytics

Privilege

Description

View Analytics Dashboards

View the Analytics Dashboards in the Dashboard and open the Content Analysis Dashboard.

Create Analytics Dashboards

Create Custom Dashboards in the Analytics section of the Dashboard.

Analytics administration

Manage Acrolinx Analytics including Content Groups, Content Recognition and more.

Reuse

Privilege

Description

Edit Sets

Create and edit sets in Reuse. Learn more in the Reuse Quick Start.

Note

You’ll only get this privilege if you have Reuse enabled.

View Sets

Access and view sets in Reuse. You can't edit sets with this privilege, but you can view sets and current settings. Learn more in theReuse Quick Start.

Note

You’ll only get this privilege if you have Reuse enabled.

Servers

Privilege

Description

Capture server workload

Capture your workloadin the Maintenance section of the Dashboard.

Edit server notifications

Manage notifications on the Acrolinx Platform in the Dashboard.

View license information

See the license information in the License section of the Dashboard.

Request and install license

Request, install, and review your license in the License section of the Dashboard.

Download support package

Create support packages from the Maintenance section of the Dashboard.

View server list

View the list of servers in the Servers section of the Dashboard.

Access to monitoring API

Access to monitoring API endpoints.

Terminology

Privilege

Description

View terms

View terms in the Terminology Manager in the Dashboard.

Edit terms

Edit terms in the Terminology Manager. You can add a restriction for Language and Domain.

Change the status of a term

Change the term status in the Terminology Manager.

Import terms

Import terms in the Terminology Manager in the Dashboard.

Export terms

Export termsin the Terminology Manager in the Dashboard.

Restore database backups

Restore database backups in the Terminology Manager in the Dashboard.

Create database backups

Create database backups in the Terminology Manager in the Dashboard.

Customize term management

Customize terminology management in the Terminology Manager in the Dashboard, and adjust the term variant exceptions.

Share filters with the Term Browser

Make Terminology filters available in the Term Browser.

Term Browser

Privilege

Description

Sign in to the Term Browser

Access the Term Browser with a username and password.

Term contribution

Privilege

Description

Contribute terms

Access the Term Contributor with a username and password. You'll also need this privilege to contribute terms from the Terminology Tab in the Sidebar.

Add comments to existing terms

Add additional comments to existing terms in the Term Contributor.

Remove comments from existing terms

Remove comments from existing terms in the Term Contributor.

Users and roles

Privilege

Description

View users and roles

View the list of users and roles in the Users section of the Dashboard.

Note

Only users with the Super Administrator role can edit roles. Learn more about roles.

Edit users

Edit users in the Users section of the Dashboard.

Release user licenses

Release active user licenses.

Create API tokens for other users

Create an API token in the Users section of the Dashboard.

Restricted Privileges

If you use Acrolinx to manage terms for different languages and domains, you might want to ensure that your translators and terminologists can only edit the terms and term settings that are relevant to their role. To do this, add restrictions to the privileges so that users can only edit a term if the term is associated with a specific language or domain.

You can add restrictions to the privileges that enable users to Edit terms and to Change the status of a term. These privileges appear in the Terminology section of the Edit Role page. You can only add one language or domain for each restriction. To restrict a user to more than one language or domain, give the user multiple roles with the relevant restrictions.

When working with these restrictions, it’s important to understand where Acrolinx stores term information. Suppose that a head term is English and your translator can only edit the German translations of this term. Some of the term information only applies to the relevant language. The translator can therefore edit this language-specific information. Other term information is stored in the English head term and "passed on" to the German term. The translator with a restriction for German terms can't edit this information — because for Acrolinx, it’s in English.