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Word Content Profile

  • Updated

The names of the elements you want to extract aren't always immediately obvious. We've included the most common scenarios that you might come across.

You'll define how you want Acrolinx to extract elements under Extraction in your Word Content Profile.

Add element

Elements

Styles

You can extract titles and content with a specific style. These include headings, typographical emphasis, text color, colored highlighting, superscript, and custom styles.

Title

To exclude a title, follow these steps:

  1. Enter Title in Element Name.

  2. Select empty in Filter Mode.

Title

To extract a specific title style, use the element name attribute.

To exclude "heading 1," follow these steps:

  1. Enter * name=”heading 1” in Element Name.

  2. Select empty in Filter Mode .

Attribute example
Bold, Italics, and Underlining

To exclude bold, italics, and underlining, you can use b, i, and u.

Follow these steps:

  1. Enter b, i, or u. in Element Name.

  2. Select empty in Filter Mode.

Attribute example
Text Color

You can pick any RGB value for extraction.

To exclude text color, follow these steps:

  1. Enter color val=RGB in Element Name. Red, for example, would be: color val=FF0000

  2. Select empty in Filter Mode.

Text color example
Text Highlighting

You can extract the following colors for text highlighting: black, blue, cyan, darkBlue, darkCyan, darkGray, darkGreen, darkMagenta, darkRed, darkYellow, green, lightGray, magenta, red, and white.

To exclude text highlighting, follow these steps:

  1. Enter highlight val= followed by the respective color in Element Name. Yellow, for example, would be: highlight val=yellow

  2. Select empty in Filter Mode.

highlight color example
Superscript and Subscript

To exclude superscript and subscript, follow these steps:

  1. Enter vertAlign val=superscript or vertAlign val=subscript in Element Name.

  2. Select empty in Filter Mode.

Exclude Superscript

Fonts

Warning

Font extraction only works if Acrolinx can find the needed information in the content. Word doesn't provide any information for the default font via the content. That means Acrolinx can't extract information for your set default font. Microsoft sets Calibri as your default font.

To extract specific fonts, use the element name rFonts and the attribute for the particular font group:

  • ascii (ASCII Font)

  • cs (Complex Script Font)

  • hAnsi (High ANSI Font)

  • eastAsia (East Asian Font)

To extract one font, specify every font group.

To exclude content with the font "Courier New," for example, follow these steps:

  1. Enter the following element names and attributes in Element Name:

    rFonts ascii=”Courier New”

    rFonts cs=”Courier New”

    rFonts hAnsi=”Courier New”

    rFonts eastAsia=”Courier New”

  2. Select empty in Filter Mode .

Fonts example

Comments

You can refer to comments by several element names, these include:

  • comments

  • comment

  • noProof (all content that Word won't check for issues)

If you set your extraction to Starting Element: exclude, Acrolinx won't check your comments by default. You need to include them specifically.

To include comments, follow these steps:

  1. Enter comment in Element Name.

  2. Select include in Filter Mode.

Comment example

Table of Contents

There isn’t a perfect way to extract a table of contents. But you do have a couple of options.

You can use noProof, but this will affect all noProof content — not just your table of contents.

You can extract the table of contents based on its style, for example. The most common styles for a table of contents include "toc 1" and "toc 2."

To exclude a table of contents using its style attribute, follow these steps:

  1. Enter* name=”toc 1” in Element Name.

  2. Select empty in Filter Mode.

Contents example

Headers and Footers

If you set your extraction to Starting Element: exclude, Acrolinx won't check your headers and footers by default. You need to include them specifically.

These are the element names you need:

  • Headers: hdr

  • Footers: ftr

To include headers, follow these steps:

  1. Enter hdr in Element Name.

  2. Select include in Filter Mode.

To include footers, follow these steps:

  1. Enter ftr in Element Name.

  2. Select include in Filter Mode.

Headers and Footers example