To contribute and comment on terms, users first need a role with the privileges Contribute Terms and Add comments to existing terms, respectively.
Before you provide your users with information on accessing the term contribution page, ensure that the relevant users have a role with the appropriate privileges.
You can find additional information on the user management in the User Management section.
By default, all users need to enter their Acrolinx sign-in details once before they can contribute terms. However, there might be users in your organization who only use the Term Browser and don’t have an Acrolinx username. These users can’t contribute terms without a username. You can enable anonymous term contribution to allow users without an Acrolinx username to contribute terms.
Another default configuration is that users are automatically signed out of the term contribution page after 30 minutes. To meet the requirements of your organization, it's possible to change this timeout to a value of 2 minutes or more.
Tip
If you're on an Acrolinx Private Cloud instance and are interested in these configurations, contact us and we'll set them for you!
If you're a Standard Stack user, you can edit the coreserver.properties from the configuration directory. Depending on your installation, your path might look like this:
<config directory>/server/bin/coreserver.properties
.
Anonymous term contribution must be active in your license. If you receive a licensing error when using this feature, contact your Acrolinx project consultant to have your license updated.
When anonymous term contribution is enabled, your users can access the term contribution and "Add comment" form without entering sign-in details. Any changes that anonymous users make are attributed to the built-in term contribution user. If you want to review terms and comments added by anonymous users, filter for changes made by the term contribution user in the Terminology Manager.
Tip
If you want to have a way of identifying users while anonymous term contribution is enabled, add a custom identifier field to your term contribution template. For example, you could add a custom field called "Submitted by" and make the field a required field on the term contribution page. Users can enter their name or email address in this field when they contribute a term or add a comment.
To enable anonymous term contribution, follow these steps:
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Open your overlay of the core server properties file.
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Add the following property:
termContribution.authRequired=false
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Save your changes and restart the Acrolinx Platform.
By default, users are automatically signed out of the term contribution page after 30 minutes.
You can change this to 2 minutes or more to meet the requirements of your organization.
To set the session timeout for the term contribution page, follow these steps:
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Open your overlay of the core server properties file.
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Add the following property:
termContribution.session.timeout=<NUMBER_OF_MINUTES>
For example, to configure term contribution sessions to expire after two hours, add the property as follows:
termContribution.session.timeout=120
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Save your changes and restart the Acrolinx Platform.