You need a role with the right privileges to access and edit terms. If your role has a restriction, you might not be able to edit certain fields when creating or editing a term, for example the term status or domain.
There are two ways to create terms in the Terminology Manager interface. To decide which one is relevant for you, use the following examples as a guideline:
To create a term, you'll enter text in the Search or create field. This field is at the top of most pages in the Terminology section. Be sure to search for your term to make sure it doesn't already exist.
To create a new term, follow these steps:
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If the Search or create dropdown isn’t set to Term already, select the option Term from the dropdown.
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Type the name of the new term in the autocomplete field.
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Select Create new term "<term>" in the dropdown that appears.
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Update the basic term settings in the prompt that appears.
Tip
To enter a special character in the term name, enter the Unicode for the character with the prefix "\u."
For example, you would enter a term name with a non-breaking space (Unicode: 00a0) like this: my\u00a0term
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Click Create.
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(Optional) Update any other settings that you consider important in the term edit page.
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Reload your language configurations in the Servers section of the Dashboard to make your new term available to your writers.
A linked term is a synonym or translation of another term. You can link existing terms together or you can create terms and link them while you edit the current term. For example, if you open the term "phillips-head screwdriver," you can add the linked term "cross-head screwdriver."
Tip
If the term that you want to link doesn’t exist, Acrolinx offers to create it for you. You can add linked terms without leaving the term edit page for the original term.
To create a linked term, follow these steps:
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Open the term edit page for the first term.
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Click LINKED TERMS
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Click the row of the linked terms table that says + Click here to add a term.
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Type the name of the new term in the prompt that appears.
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Select Create new term "<term>" in the dropdown that appears.
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Update the basic term settings in the dropdown that appears.
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Click Create. Acrolinx creates your term and adds a link to the LINKED TERMS section of the original term.
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Reload your language configurations in the Servers section of the Dashboard to make your new term available to your writers.
You can use inline editing to edit terms directly in the search results table. This feature is helpful if you're browsing a large term list and quickly want to change a value like the status of a term.
To edit terms in the search results table, follow these steps:
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Apply a filter or enter a keyword search to view a list of terms.
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Add any columns that contain information that you want to change.
For example, if you want to edit the definitions for a list of terms, ensure that the Definition column is visible.
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Click the cell that you want to edit and update the field.
To find out if a field is editable, move your cursor over the field. If a field is editable, your cursor changes into a hand.
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To edit a list field, click the relevant cell and select the new value from the dropdown that appears. For example, to change the status of a term, click the cell in the Status column.
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To edit text field, click the field, add the text, and click Save. For example, to change the definition of a term, click the cell in the Definition column.
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To edit the term name, move your cursor over the cell in the Term column, click the edit icon
that appears and select Change Term Name from the context menu. -
To add a linked term, move your mouse pointer over the cell in the Term column, click the edit icon
that appears and select Add Term from the context menu. -
To change the head term for a term entry, first find a term that isn't already a head term.
Head terms are indicated with the head term icon
, so find a term that doesn't have this icon beside it.Move your mouse pointer over the cell in the Term column, and click the edit icon
that appears and select Set to Head Term from the context menu.
To make sure data in the terminology database stays consistent, you can’t edit fields that store certain database-related information. For example, you can’t edit the language of a term, the creation or change dates of a term, or the ID-related values.
Warning
Your changes are saved immediately. You can’t undo any changes that you make you edit terms inline.
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