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Add and Remove Term Images and Comments

  • Updated

Images help your users understand the concepts that your terms describe. They can be useful for reviewing lists of product and part names.

If you display the "Image" column in the search results table, you can see a thumbnail preview of each image in the search results. You'll then be able to review the product and part names based on their images.

Add Images to Terms

By default, the term edit page includes an Image field under Basic Information. If you want to add more images to a term, you can also use the field manager to add more image fields.

To add an image to a term, follow these steps:

  1. Open a term.

  2. Find the Image field and click the edit icon Terminology_Icon_Edit.png.

  3. In the context menu that appears, select one of the following options:

    • Upload - Select this option to browse for a file on your computer and upload it to the Acrolinx Platform.

      On Standard Stack, all uploaded images are stored in a directory like: <config directory>\server\www\uploadedImages

      Warning

      Make sure that your file is smaller than 20 MB and in .gif, .jpeg, .png, .tiff, .x-icon, .svg+xml, or .pdf format. If your file name has special characters, it may cause problems. You can rename it to avoid any hiccups.

    • Link to an External Image - Select this option to link to an image that is on another web server. You need to have access to this image in your web browser.

      Enter the image URL in the dialog box that appears.

    Your changes are saved immediately.

    Tip

    You can also see thumbnails of term images in the search results table. To see thumbnails, add the column for your custom image field.

Remove Images from Terms

You can remove images from terms when the images are unnecessary or obsolete.

To remove an image from a term or term entry, follow these steps:

  1. Open a term.

  2. Find the Image field and click the edit icon Terminology_Icon_Edit.png.

  3. Click the name of the image.

  4. In the panel, click Delete.

    If you've removed a previously uploaded image, the image is removed from the term but still stored on the Acrolinx Platform. If you no longer have a copy of the deleted image, you can ask your Acrolinx administrator to get the image back.

You can use comments to provide additional information on a proposed term or to explain why a term should be included in the terminology database. Use comments to discuss the validation of existing terms with other users. You can add multiple comments to the same term, and each comment can contain up to 3000 characters.

Add Comments to Terms

Before you can add comments to terms, you must have a role with the privilege Add comments to existing terms.

To add comments to a term, follow these steps:

  1. Open a term and open the Administrative Information tab.

  2. Click Add Comment

  3. Enter your comment in the comment field and click Save.

Remove Comments from Terms

Before you can remove comments from terms, you must have a role with the privilege Remove comments from existing terms.

To remove comments from a term, follow these steps:

  1. Open a term and open the Administrative Information tab.

  2. Find the comment that you want to remove and click the delete button Icon_Cancel_2x.png next to it.

    Your changes are saved immediately.