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Bulk Actions for Terms

  • Updated

To simplify term management, you can edit or delete a group of terms at once. Before you get started, make sure you’re familiar with term filters.

Notice

If you're editing thousands of terms at once, the search results table might not update while the operation is running. To ensure that the search results table displays your updates, wait until Acrolinx completes the batch edit operation.

  1. On the Filter criteria page, apply a filter to display a list of terms you want to batch edit.

  2. Use the checkboxes in the first column of the search results table to select specific terms in the filter result set.

    • To select all terms, use the checkbox in the column header.

    • To select specific terms, use the checkboxes next to the specific terms.

  3. Select the batch edit option from the dropdown in the batch edit panel. These include:

    • Delete

    • Change field

    • Change head term

    • Add value

    • Remove value

  4. Click Apply to selected terms to apply the changes to the selected terms.

Action

Description

Delete terms

Select the option Delete.

Quickly delete all terms in this domain or language.

Acrolinx deletes all terms and term entries according to your selection criteria.

If there are head terms in your selection range, Acrolinx assumes that you’re trying to delete the entire term entry.

Notice

In some circumstances, there may be terms in your selection range that Acrolinx wasn’t able to delete. When deletion problems occur, Acrolinx displays a problems page requiring further input.

Change a field value

Select the option Change field.

For term fields with the input type "list," you can change the field values for multiple terms. Say your organization changes the name of a product for the next release. You can then use the bulk edit function to select the affected terms and change their status from preferred to deprecated.

Note

Change field is only available for term fields with the input type "list".

Move terms to another term entry

Select the option Change head term.

You might move terms to another term entry if you want to link multiple terms to an existing concept. For example, users add several related new terms to the terminology database without linking them together. You can now use the batch edit function to link these new terms to the existing head term of the relevant concept. This function is also useful when you add several translations and want to link these to the relevant term entry in the source language.

Add or remove values to multiple-choice fields

Select the option Add value or Remove value.

Add additional values to existing multiple-choice fields such as "Domains."

For example, your organization adds a new department and creates a respective domain in your terminology. You want the new department to use terms assigned to an existing department. So, you use the batch edit function to select the relevant terms and add the new department to the list of departments.

This function is also useful if your terms generally belong to more than one domain. For example, a general domain and a more specific domain.