|Acrolinx Server||4.7, 5.0, 5.1, 5.2|
|If you have an earlier server version, you can download an archived version of this article here .|
linguistic resourcesas a
You can use the term edit page to view and edit all aspects of a term. By default, Acrolinx comes installed with a tabbed layout with basic term information on the first tab. It’s also possible to customize the layout of the term edit page. If your administrator has customized the layout of the term edit page, the description here might be different from what you see in your installation.
The following description is based on the default page layout but it should be easy to use this description for a customized installation as well.
|Basic Information||This tab contains the following basic settings that you need to manage terms:|
|Linked Terms||This tab contains an editable list of all terms that are linked to the current term . These terms could be synonyms or translations of the current term.|
|Linguistic Information||This tab contains linguistic settings that affect how Acrolinx analyzes the term when users check text with an Acrolinx plug-in.|
|Custom Information||This tab contains custom fields that are specific to your workflow. Acrolinx has included some sample custom fields to help you get started.|
This tab contains settings for configuring how Acrolinx treats variants of the current term. These settings are described in more detail in the chapter
Advanced Linguistic Settings
Under normal circumstances, you don’t need to change settings on this tab.
This tab shows a list of
for the current term and shows details about who created and changed the term.
You can also add comments to the current term and review comments that other users have added.
Term Entries and Head Terms
A Term Entry is a group of terms which are linked together to describe a distinct concept in one or more languages.
A Head Term is a term which is chosen to represent a term entry as a human-friendly identifier (Based on ISO 12620 A.2.1.1.) . In the Dashboard, head terms are indicated with the head term icon .
If you're editing a term, and you want to make it the head term, click Set to Head Term on the Basic Information tab.
In the Acrolinx Terminology Manager , all term entry fields are stored and edited in the Head Term record. Standard terms inherit some information such as the definition from head terms. It’s important to remember that when importing terms, the term entry fields in a head term always override the equivalent fields in the linked terms. For more information about term entry fields, see the topic Using the Custom Field Window .
The following illustration shows key concepts which the Acrolinx Terminology Manager uses to organize terminology. These terminology-related concepts are based on ISO 12620 standards:
The Terminology Manager provides two types of identifiers for term entries and individual terms.
Retain identifiers generated by another system.
The following fields are used to store custom identifiers:
You can also edit custom identifiers in the Terminology Manager interface. If you don’t have your own identifiers a 13-digit number is automatically generated and stored in this field.
|Universally Unique Identifier||
Generate and store a Universally Unique Identifier (UUID) for term entries and individual terms.
You can use Universally Unique Identifiers to ensure that your terminology identifiers remain unique when transferring terms between different installations.
Important: The Terminology Manager requires all term entries and terms to have a UUID. If your terms don’t have UUIDs, the Terminology Manager generates one for you when a term is created.
In addition to the standard identifiers, each term also has a term database ID . The term database ID is an identifier assigned to the term by the database schema. The Acrolinx plug-ins and the Term Browser use term database ID as a reference when linking to term help files.
However the term database ID isn’t unique across different installations. When importing or exporting terms, use the term UUID or your own term ID instead of the term database ID.
In Acrolinx, you can use domains to categorize terms in various ways. Some people like to organize their domains by interface area or product line. The way you organize your terms should reflect your checking requirements. For example, when checking some documents you might want to flag overly technical terms, but in documents for a technical audience many of those terms would be OK.
To fulfill this requirement, you could have a domain called "non-technical" where technical terms are deprecated and another domain called "technical" where those same terms are admitted. When you check a document, you can select the domain that is most suitable for the document.
Domains also play a functional role in the Acrolinx Server. You can use domain names in your language configuration files to automatically create simple loading terms .
In the Terminology Manager, a term can belong to multiple domains. You can add terms to a domain using the Batch Edit Function , or the term import wizard. You can use the category manager to add, rename, or remove domains. The Terminology Manager also supports domains which are organized in a hierarchical structure. For more information, see the topic Managing categories in the category manager .
To add a new domain, follow these steps:
- Click Terminology > Customize > Category Manager .
- Follow the procedure Creating List Items .
A Status is a qualifier of a term indicating such aspects of approval, acceptability, or applicability in a given context.
In the Terminology Manager, Status is a system category which is based on a subset of the statuses listed in the ISO standard 12620: A.2.9.
A term can have five types of status:
|Preferred||The term is preferred in written documents in your organization.|
The term is permitted in specific contexts only and writers must pay special attention when using the term.
Tip: You can configure the way admitted terms are marked during a check. For more information, see the topic Configuring the Flagging Behavior for Admitted Terms .
|Deprecated||The term isn’t allowed in written documents in your organization. Preferred or admitted suggestions are usually provided for deprecated terms.|
|Proposed||The term has been submitted for validation in the Terminology Manager.|
status influences the
Term Harvesting component
This status indicates that the term isn’t relevant for your terminology, but must be retained in the database to make sure that the term isn’t harvested again.
The Non-Term status has two sub statuses:
The Status also plays a functional role for the following components of Acrolinx:
The Acrolinx Server uses the
values to determine which terms to load for checking.
The server loads terms with the status Preferred , Admitted and Deprecated .
The Acrolinx plug-ins use the
decide how to flag terminology issues.
Deprecated terms are always flagged. Depending on the configuration of your guidance package, Admitted terms may also be flagged .
You can use the category manager to rename the status names or to add more sub statuses, but you can’t add new statuses or remove existing statuses.
To add a new sub status, follow these steps:
- Click Terminology > Customize > Category Manager .
- Follow the procedure to create sublist item in the topic Creating List Items .