You can use the field manager to create different types of custom fields, and configure their appearance, location and data type.
To open the field manager:
A list of existing custom fields is displayed.Tip: The Terminology Manager comes installed with a default set of custom fields. To learn more about these fields, see the topic Default Custom Fields .
To create a custom field, follow these steps:
- Click New Custom Field .
Complete all fields in the
Custom Field Window
Tip: To create fields with the data type Category , you may first need to create data categories in the Category Manager .
- Click Save .
- Add the field to the page layout .
To edit a custom field, follow these steps:
- Click the name of the field you wish to edit.
- Complete all fields in the Custom Field Window .
- Click Save .
To delete custom fields, follow these steps:
- Select the fields you want to delete, using the check boxes in the first column of the field list.
- Click Delete .
The field name is removed from the field list, and the field is removed from all areas of
the Terminology Manager interface.
Attention: Deleting a field also deletes the information stored within that field for all terms. This action can have an important impact on any terminology management or localization process that depends on the field. You must also ensure to remove a deleted field from the layout of the term edit page . Before deleting a field, make sure you are aware of the potential impact on your internal processes.
Configuring the Attributes of a Field
The custom field window is displayed when you edit or create a custom field. The following table describes the fields displayed in this window.
Fields in the Custom Field Window
|ID||The numeric unique identifier for the field.|
The full text identifier for a field. The field name appears as a
column or element name in an exported terminology file. External applications may also
reference the field name when integrating with the Terminology Manager.
Important: If you want to import your terminology data into another system, make sure your field name adheres to the field name constraints of that system. A general best practice is to avoid spaces and commonly recognized illegal characters.
|Display Name||The human friendly label for a field which appears in the Terminology Manager interface.|
Determines the location of the field on the Term Edit Page.
Select one of the following field levels:
Determines the input type of the field. For example, you might have one
field where users can enter any text and another field where users have to select an item
from a list.
Choose one of the following input types:
The data types Image URL and HTML are intended for fields which are added to term help templates . When a user opens a term help page in a web browser, the content of fields with the data type Image URL or HTML are parsed by the web browser and rendered to the page.
|Text Field Size||
Determines how large the field appears on the Term Edit Page.
NOTE: The Text Field Size field only appears when you select the data type Text or HTML .
Required for fields with data type
Use this field to
choose the category that populates the dropdown list.
NOTE: The Category field only appears when you select the data type Category .
|Default Value (Optional)||The initial value that the field displays.|
|Send to Plug-in Shortcut Menu||
Determines if the field also appears on the flag information section of
the Acrolinx Plug-in shortcut menu.
This option can be useful to provide brief help information about a terminology issue without requiring Acrolinx Plug-in users to open the full term help web page.
If you have selected this option, you must reload the relevant language server configuration before Acrolinx Plug-in users can see the new field. See the Acrolinx Server Administration Guide for more information about reloading a language server configuration.
This option is not available for fields with the data type Image .
Important: Because the Acrolinx Plug-in shortcut menu has a limited amount of space, avoid using this option for fields which accept more than 30 characters. Also, remember that even though you can add HTML content to several fields, the plug-in shortcut menu cannot always display HTML content correctly.
Default Custom Fields
The Terminology Manager comes installed with a default set of custom fields based on the TBX-Basic Data Category Specification originally published by the Localization Industry Standards Association (LISA). This specification recommends a subset of the most commonly used fields defined in the ISO 12620 standard. The specification is based on studies of what data the localization industry actually needs from managing terminology, but is also suited for any industry which requires a lightweight approach to terminology. For more information, download the TBX Basic sample package .
The following table lists the default custom fields with descriptions primarily taken from the TBX-Basic specification and the ISO 12620 standard.