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Configuring the Access to Term Contribution Form

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Applies To

Software Version
Acrolinx Server 4.3, 4.4, 4.5, 4.6, 4.7, 5.0, 5.1, 5.2, 5.3

You can configure access to the term contribution and "Add comment" forms, by editing user roles or enabling anonymous term contribution. If you require your users to log in to the term contribution form, you can also configure how long a term contribution session should last.

Defining Which Users Can Contribute and Comment on Terms

To contribute and comment on terms, users must first have a role with the privileges Contribute Terms and Add comments to existing terms , respectively.

Before you provide your users with information on accessing the term contribution page, ensure that the relevant users have a role with the appropriate privileges.

You can find additional information on the user management in the User Management section of the Acrolinx Server Administration Guide .

Enabling Anonymous Term Contribution

By default, all users must enter their Acrolinx login details once before they can start contributing terms. However, there might be users in your organization that only use the Term Browser and do not have an Acrolinx user ID. Without a user ID, these users cannot contribute terms. You can enable anonymous term contribution so that users who do not have an Acrolinx user ID can also contribute terms.

Anonymous term contribution must be activated in your license. If you receive a licensing error when using this feature, contact your Acrolinx project consultant to have your license updated.

When anonymous term contribution is enabled, users can access the term contribution and "Add comment" form without entering login details. Any changes that anonymous users make are attributed to the built-in user termcontribution . To review terms and comments that anonymous users have added, filter for changes made by the user termcontribution in the Terminology Manager.

Tip: If you want to have a way of identifying users while anonymous term contribution is enabled, add a custom identifier field to your term contribution template. For example, you could add a custom field called "Submitted by" and make the field a required field on the term contribution page. Users can enter their name or email address in this field when they contribute a term or add a comment.

To enable anonymous term contribution, follow these steps:

  1. Open your overlay of the core server properties file.

    You find the overlay for the core server properties file in the following location:

    %ACROLINX_CONFIGURATION_ROOT%\server\bin\coreserver.properties

  2. Add the following property:

    termContribution.authRequired=false

  3. Save your changes and restart the core server.

Setting the Session Timeout for the Term Contribution Page

By default, users are automatically logged out of the term contribution page after an hour.

You can change this timeout value to meet the requirements of your organization.

To set the session timeout for the term contribution page, follow these steps:

  1. Open your overlay of the core server properties file.

    You find the overlay for the core server properties file in the following location:

    %ACROLINX_CONFIGURATION_ROOT%\server\bin\coreserver.properties

  2. Add the following property:

    termContribution.session.timeout=<NUMBER_OF_MINUTES>

    For example, to configure term contribution sessions to expire after two hours, add the property as follows:

    termContribution.session.timeout=120

  3. Save your changes and restart the core server.
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