Applies To

Software	Version
Acrolinx Server	4.3, 4.4, 4.5, 4.6, 4.7, 5.0, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 2018.10

User data includes the standard information about each user such as user ID and full name as well as any additional information you might have collected. Acrolinx includes several features that you can use to maintain the quality of your user data. For example, you can configure Acrolinx to filter out data from built-in users and test users in reports. You can also configure Acrolinx so that specific users are prompted to resubmit their additional information the next time that they connect to the server. If information privacy is a concern, you can also configure Acrolinx to keep all user data anonymous.

Configuring Users Who Should Be Ignored in Reports

In some circumstances, you might want to filter out data from specific users from your reports. These users could be automated processes that run routine checks every night, or test users who only check sample documents. For example, suppose that you are interested in the typical checking behavior of all technical writers in your organization. In this case, you probably do not want to have your data skewed by user IDs that do not represent a technical writer. You can use the Ignore Users page to filter out data from specific user IDs.

To configure users who should be ignored in reports, follow these steps:

Navigate to Analytics > Administration > Ignored Users .
Select the users to ignore.
- To ignore a standard user, edit the search field, type the first few letters of the user ID and select a matching user name from the autocomplete dropdown.
- To ignore all built-in users, click Ignore All Built-in Users .
  Built-in users are users that come installed with the Acrolinx server. You can find out more about these users in Managing User Roles and Privileges .
Your changes take effect immediately. The users are added to the Ignored Users list and are excluded from all new reports.

To remove users, select the users in the Ignored Users list and click Remove User .

Prompting Users to Resubmit Their Custom User Information

You can configure the server so that the Acrolinx prompts users to resubmit their custom user information before they can run a check. You might have some users resubmit their additional information if you suspect that information is incorrect or out of date. Additionally, suppose that you split a department into two separate departments. You can configure the server so that users in the former department must resubmit their additional information and update their department details.

To prompt users to resubmit their custom user information, follow these steps:

Navigate to the Users page.
Select the users who should resubmit their custom user information.
Click Reset User Information .

The next time that the selected users start a plug-in and connect to Acrolinx, they are prompted to resubmit their custom user information.

Making All User Data Anonymous in the Reporting Database

If you use Acrolinx Analytics but are concerned about information privacy, you can configure Acrolinx to anonymize all user-specific data that you collect. After you enable anonymous reporting, Acrolinx anonymizes all user data before writing it to the reporting database. This data includes the user name, user ID, details about the computer that ran the check, and details about the document that was checked.

When anonymous reporting is enabled, placeholder values are inserted for data that could be used to identify a user. Additionally, the links to Acrolinx Scorecards on the View Scorecards page are disabled.

However, Acrolinx does not anonymize user data that was stored before you enabled anonymous reporting. If your database already contains sensitive data, you might consider manually removing this data or starting with a new anonymous reporting database.

Remember: If you have enabled the user information form, avoid configuring fields that could be used to determine the identity of individual users. For example, a field like "Room number" might be used to determine the identity of the user.

To make all user data anonymous in the reporting database, follow these steps:

Open your overlay of the core server properties file.

You find the overlay for the core server properties file in the following location:

%ACROLINX_CONFIGURATION_ROOT%\server\bin\coreserver.properties
Add the following property:

analytics.enableAnonymousChecking=true
Save your changes and restart the core server.