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User data includes the standard information about each user such as user ID and full name as well as any additional information you might have collected. Acrolinx includes several features that you can use to maintain the quality of your user data. For example, you can configure Acrolinx to filter out data from built-in users and test users in reports. You can also configure Acrolinx so that specific users are prompted to resubmit their additional information the next time that they connect to the server. If information privacy is a concern, you can also configure Acrolinx to keep all user data anonymous.
Configuring Users Who Should Be Ignored in Reports
In some circumstances, you might want to filter out data from specific users from your reports. These users could be automated processes that run routine checks every night, or test users who only check sample documents. For example, suppose that you are interested in the typical checking behavior of all technical writers in your organization. In this case, you probably do not want to have your data skewed by user IDs that do not represent a technical writer. You can use the Ignore Users page to filter out data from specific user IDs.
To configure users who should be ignored in reports, follow these steps:
Prompting Users to Resubmit Their Custom User Information
You can configure the server so that the Acrolinx prompts users to resubmit their custom user information before they can run a check. You might have some users resubmit their additional information if you suspect that information is incorrect or out of date. Additionally, suppose that you split a department into two separate departments. You can configure the server so that users in the former department must resubmit their additional information and update their department details.
To prompt users to resubmit their custom user information, follow these steps:
Making All User Data Anonymous in the Reporting Database
If you use Acrolinx Analytics but are concerned about information privacy, you can configure Acrolinx to anonymize all user-specific data that you collect. After you enable anonymous reporting, Acrolinx anonymizes all user data before writing it to the reporting database. This data includes the user name, user ID, details about the computer that ran the check, and details about the document that was checked.
When anonymous reporting is enabled, placeholder values are inserted for data that could be used to identify a user. Additionally, the links to Acrolinx Scorecards on the View Scorecards page are disabled.
However, Acrolinx does not anonymize user data that was stored before you enabled anonymous reporting. If your database already contains sensitive data, you might consider manually removing this data or starting with a new anonymous reporting database.
To make all user data anonymous in the reporting database, follow these steps:
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