About the Term Browser
What is the Term Browser?
The Term Browser is a companion to the Acrolinx Terminology Manager. It serves as a reference tool for anyone in your organization who needs quick access to information in the terminology database.
You can use the Term Browser to perform the following actions:
- Search for a term using the same search tools that come with the Acrolinx Terminology Manager.
- Access a term help page which displays reference information about the term.
- Share links to term information with other users in your organization.
Selecting a Term Browser View
The Term Browser user interface is available in two kinds of views:
- Standard view - This view provides the same search and filter tools that are visible in the Acrolinx Terminology Manager. The standard view is suitable for users who are comfortable with filtering for terms on a wide range of filter criteria.
- Translation view - This view provides a simplified set of search tools intended for users who need to quickly locate translations and do not need to use the full set of filter criteria.
To open the Term Browser in standard view:
- Open the following URL in a web browser:
To open the Term Browser in translation view:
- Open the following URL in a web browser:
Using the Search Field
The Search Field always appears in the left side of the Search and Filter Bar and enables you to search within the terms defined by the filter criteria. If the default filter is "Filter for all terms", the Search Field searches the entire terminology database.
The Search Field is an Autocomplete Field which anticipates your input. Using the first few characters that you enter, the Search Field searches the terms within the filter criteria and displays a list of possible matches in the Autocomplete Dropdown.
To find terms with the Search Field, follow these steps
- Enter your search text in the Search Field .
Tip: All characters are treated as wildcard searches by default. For example, if you enter the character "a", words containing "a" are listed in the autocomplete dropdown.
- In the Autocomplete Dropdown , choose one of the following:
- Click on a term name to display help information for the term.
- Click on the Match Pattern option to display a list of terms which match your search pattern.
Tip: To clear the search box, press the ESC key. To force the autocomplete dropdown to appear, press the down arrow on your keyboard.
How the Term Search Works
While the term search generally works very intuitive, it might be important to know about some of the fundamental concepts.
When you start searching for a term, all characters are treated as wildcard searches by default. For example, if you start typing and enter the character "a", the autocomplete dropdown lists words containing "a". If you continue typing and tighten the search term to "ac", the autocomplete dropdown lists words containing "ac".
When your terms contain quotation marks, you must escape these characters. This is necessary because the search works similar to a standard search in any search engine. Entering quotation marks does not search for the quotation marks, but marks a search query as a search for an exact word or phrase. For example, the database might contain the term Database "Topspin Documents". If you search for the exact spelling of the term, the search won't find the term. Instead, you must escape the quotation marks and use the following search query with escaped characters: Database \"Topspin Documents\"
About the Search Results Table
When you search for terms in the Terminology Manager or the Term Browser, the results appear in the search results table.
- Acrolinx uses an infinite scrolling list instead of pagination to display long lists of terms. The page automatically loads more items when you get close to the bottom of the page. To aid navigation, the table header is always displayed on top of the page when you scroll down. Infinite scrolling makes it easier to work with long lists which are common when working with terminology.
- You can group terms by term entry to see all terms that belong together. If you click Group by term entry, Acrolinx groups all synonyms and translations and displays them in separate sections of the search results table. This feature is especially useful if your terms usually have many synonyms and translations.
Using the Term Help Page
You can open the term help page by performing one of the following actions:
- Select a term from the autocomplete dropdown
- Click a term in the search results
You can use the term help page to get basic information about a term. Your Acrolinx Terminology Manager can fully customize the layout and information in the term help page to meet the requirements of your organization. For example, your administrator can adjust the term help template to add fields, images, and company branding.
The Acrolinx Term Browser displays different search tools with the term help page depending in whether you are in the standard view or the translation view .
Term Help File in Translation View
- In the standard view, your most recently used filter is still visible in the search and filter bar above the term help file.
- In the translation view, the search form is displayed on the left-hand side, and you can click Back to Search Results to go back to your most recently used filter.
The default template for the term help page contains a linked terms table with links to other terms within the term entry. Click the links in the linked terms table to open term help files for related terms.
Adapting the Term Browser URL
You can add parameters to the Term Browser URL to change the appearance of the Term Browser or access specific functions.
The following parameters apply to both the standard view and the translation view .
The following parameters apply to the standard view only.
|#hide=filterbutton||Display the Term Browser with the filter button removed from the Search and Filter Bar .
This parameter is useful to share the Term Browser with users who are not familiar with the options displayed in the filter menu.
Tip: Users can still open saved filters and edit filter criteria in a saved filter.
|#filtername=<FILTER_NAME>||Link directly to the results of a saved filter.
Tip: Use this parameter in combination with the parameter #list=yes .
Contributing a New Term
You can propose new terms for the terminology database of your organization while you are using the Term Browser. To do so, click the Contribute Term menu item in the top right of the Term Browser window. You will be directed to the term contribution page where you can submit your term contribution.
Adding Additional Comments
To add comments to existing terms, the following requirements must be met:
- You must have the privilege Add comments to existing terms
- Your administrator must update your term help template to support comments
To add an additional comment to an existing term, follow these steps:
- Open the Acrolinx Term Browser.
- Search for the term you want to edit.
- Open the term help and click Add Comment.
Tip: The appearance of the Add Comment link may vary depending on how your administrator has configured your term help template.
- (Follow this step if you are not already logged into the Add Comment page) Log on using your User ID and Password.
- Enter your comment in the text box which appears.
- (Optional) Select Request review so that your terminologist can easily find your new comment.
The Request review option is available as long as the Terminology Manager is configured correctly. If the Request review option is not available, your terminologist must configure the Process Status field to include the status review requested.
- Click Submit.
Printing the List of Filtered Terms
You might print the list of the terms in the search results table if you want to distribute the terms to users without network access. The print function is available in the standard and the translation view.
To print the list of displayed terms, follow these steps:
- Apply a filter or enter a keyword search to view a list of terms.
- Click Print in the search and filter bar.
The Term Browser prints all displayed terms. You find the number of displayed terms in the table header of the search results table.