Finding Terms in the Standard Term Browser View
|Acrolinx Server||4.6, 4.7, 5.0|
|If you have versions 4.3 , 4.4 , or 4.5 , open the previous version of this article as a PDF .|
You're probably already familiar with the basic idea of filters. If you've ever filtered your e-mails or filtered data in a program like Microsoft Excel, you'll know that you can select a bunch of different criteria to see only the information that you're interested in. Our filter works the same way with a few extra bells and whistles.
The Filter Bar
You'll see the filter bar when you open the standard view of the Term Browser. To open the standard view, enter the following URL in your browser:
When you search for terms, we'll try to present your filter in the form of a sentence. Sort of like how you would tell a person to go and get some terms for you. We call this sentence the "filter description". This shows up in the main filter bar along with the other filter features.
This field pretty much does what it says.
You can start typing here and you'll get suggestions only for terms that are included in the filter results. If you click Show all terms containing.. or Match pattern the term search is added to your filter.
To get rid of it, start typing another search and in the autocomplete menu, select Remove the term search from the filter .
To search the whole terminology database again, remove all critera from the filter by selecting
|2||Click to open the Filter Criteria window and add search criteria to your filter.|
|3||This is the filter description that we mentioned previously, but heres an extra tip: Do you notice those words underlined in bold? You can click those to change your criteria.|
|4||Click to see the filter actions. Filter actions are what you want to do with your filter after you've finished creating or updating it. For example, you can save your filter and share it with other people.|
Creating a Filter and Adding Criteria
You can start for scratch with an empty filter or you can open a filter and start changing the criteria.
To add criteria to a filter, follow these steps.
- Click Filter .
window that appears, select your criteria and click
This immediately adds your criteria to the filter. Keep an eye on the filter description and notice how it changes when you keep adding criteria. If you have a lot of criteria the description can get quite complex, so make sure it's what you expected.
- When you're done, click OK to close the window.
If you're not sure what some of the criteria mean, have a look at the following criteria descriptions:
Changing a Filter
If you want to add new criteria to a filter, you can click Filter to open the Filter Criteria window. However, it you just want to change one of the existing criteria you can do it by editing the filter description. You can also negate or remove criteria in the same way.
To change a filter by editing the filter description, follow these steps.
Click on an underlined section of of the filter description.
For example, suppose that you've filtered for a project with the codename "crystal bacon" and you want filter for another project instead.
Your filter description might look like this:
"Show all terms with a project field that contains "crystal bacon" and status Preferred ."
In the filter description, you would click the text " a project field that contains "crystal bacon" "
In the dialog box that appears, select new values for the criteria and click
For example, suppose that you want to change project filter from "crystal bacon" to "titanium cupcake".
There's also a special search feature for domains which isn't available in the Filter Criteria window:
- Select "titanium cupcake" from the "project" dropdown and click OK .
If you've filtered for a domain such as "widgets", you can click
in the filter description and click
to add more domains such as "sprockets" and "doohickeys".
These domains are combined together with an "AND" operator so that the filter description would look like this:
"Show all terms with domains widgets and sprockets and doohickeys .
Navigating Between Filters
You can open a filter by navigating to.
The filters that show up here are set up by your Acrolinx administrator. If the menu is empty, it means that your administrator hasn't shared any filters with the Term Browser. You should ask them to set some filters up for you. It's always nice to have a few predefined filters to start with.
Changing the Details in the Search Results
When you open a filter, all matching terms are displayed in the search results table.
You can customize the appearance of the search results table to reveal or hide information.
To choose what details appear in the search results, select
Select the information that you want and click OK .
To change the order of the columns, drag and drop the columns to where you want them to be.
Admittedly this process can be a bit fiddly so you'll need a steady hand. While dragging, move your cursor to the precise area between the columns. You can drop the column when you see the drop icon above your cursor, like this:
You probably don't want to try this after drinking five espressos.
You can also select group terms by term entry to see all terms that belong together. A term group displays all synonyms and translations. Each term group is displayed in a separate section of the search results table. This feature is especially useful if your terms usually have many synonyms and translations. If you group the terms by the term entry, you get a better overview of the terms that describe the same concept.
Showing or Hiding Linked Terms
The Show or Hide Linked Terms button enables you to control the display of linked terms in the Linked Terms column. You can show or hide linked terms based on their status or language.
To show or hide linked terms, follow these steps:
- Click the Show or Hide Linked Terms button.
In the menu which appears, select or deselect the options in the
Your filter displays a list of English terms.
The Linked Terms column displays translations in several languages, but you only want to see the German linked terms which have a preferred status.
- In the Status section, click Deselect All and select preferred .
- In the Language section click Deselect All and select German .
- Click OK .