After a check has completed, you can use the Check and Apply window to correct certain issue types in your checked documents.
The Check and Apply window is only available under the following circumstances:
- The Check and Apply feature is enabled in your license.
- Spelling, terminology, or applicable style issues were found in the documents.
Issues were found in documents with the following file types:
- Issues were found in documents that are stored locally on the computer.
Applicable Style Issues
Only certain kinds of style issues are applicable for Check and Apply. The Acrolinx linguistic team defines which style rules are applicable for Check and Apply when preparing your linguistic resources. Style rules are usually applicable for Check and Apply when the rule provides users with a way to correct multiple instances of the same issue in several different sentences. For example, a style rule that suggests alternative ways of writing the archaic expression "pursuant to" can be used to replace all instances of "pursuant to" in several documents. The style rule "Sentence too long" requires a correction that is different for each sentence and is not applicable for Check and Apply.
If you intend to use the Check and Apply window on documents which contain character entities, check that character entity conversion is correctly configured before running a check.
About the Check and Apply Window
The Check and Apply window displays an aggregated list of issues sorted by the most frequent issues.
The Check and Apply window has the following parts.
Select or deselect an issue for correction.
Deselected issues are ignored when the Batch Checker applies the corrections.
|Frequency column||View the number of times the issue was found, and sort issues by frequency.|
|Issue Type column||
View the type of issue found and sort issues by type.
Tip: When you sort issues by type, the issues are grouped together by type but still remain sorted by the previous sorting criteria.
Example: If you sort by Frequency then by Issue Type , terminology issues are grouped together but still remain sorted by frequency.
|Issue Text column||
View the text of the issue, and sort the issues alphabetically.
Tip: The issue text for terminology issues is hyperlinked to the corresponding term help file. Click the issue text to open the term help in a web browser.
|Suggestions column||Select a proposed replacement for the issue.|
|Manual Correction column||Enter a manual correction for the issue when no appropriate suggestion is available.|
|Context column||Display a list of documents and contexts where each issue was found.|
|Next Page and Previous Page buttons||
View the next or previous page.
By default, then Batch Checker displays 20 issues per page.
|First Page and Last Page buttons||View the first or last page.|
|Select All and Deselect All buttons||
Select or deselect all issues in the Apply column.
By default, these buttons select or deselect issues on the current page .
To select or deselect issues on all pages , press the Shift key and the click the Select All or Deselect All button.
|Copy to Clipboard button||Copy all of the issue details to the clipboard for review in a text editor.|
|Save Session button||Save your edits to the Check and Apply window.|
|Apply Corrections button||Update the documents you have checked with the corrections defined in the Check and Apply window.|
|Close button||Close the Check and Apply window.|
To open the Check and Apply window, follow these steps
- In the Results menu, select Check and Apply (Alt+C).
Reviewing and Editing Issues
To review and edit issues in the Check and Apply window, follow these steps:
In the Check and Apply window, review the
column for each issue:
When suggestions are available for an issue, the proposed suggestions are displayed in the
You can also click the suggestion to see further suggestions in the suggestion dropdown .
- When the Batch Checker cannot find a close match for the misspelled word in the Acrolinx dictionary, an unknown word warning is displayed in the Suggestions column.
When the Batch Checker finds the same word repeated twice in a row, a suggestion to remove
the duplicate word is displayed in the
Restriction: You cannot enter a manual correction for duplicate word issues.
- When suggestions are available for an issue, the proposed suggestions are displayed in the Suggestions column.
If the default suggestion for the issue is not appropriate, you have the following options:
- Select an alternative replacement from the suggestion dropdown
- Type a replacement for the issue text in the Manual Corrections column.
To see all of the documents and contexts that will be affected by the
correction, double-click the text in the
The Contexts window appears with a list of documents and contexts where the issue was found.Tip: Click the document name to open the Scorecard for the document.
- If the issue text is not a genuine issue, or should not be corrected in all documents, deactivate the issue in the Apply column.
- To conclude the Check and Apply session, perform one of the following actions:
To apply corrections from a Check and Apply session:
In the Check and Apply window, click
The Batch Checker starts to apply your corrections and a progress bar is displayed.
Before correcting each document, the Batch Checker creates a backup of the document in the same directory.
- The backup files have the extension .bak .
files already exist in the checked directory, the Batch Checker
creates new backup files. The additional backup files are annotated with a number which
corresponds to the backup order.
Example: The second backup for a file has the extension .2.bak .Tip: To avoid creating multiple backups of the same files, remove any existing backup files from the checking directory before you apply your corrections.
After the Batch Checker has finished processing the corrections, the Check and Apply Results window appears.
The Check and Apply Results window lists the documents which were corrected as well as documents which were ignored or could not be corrected due to an error.
A document is ignored under the following circumstances:
- The document does not contain any issues.
- The document contains issues but all corresponding corrections were deselected in the Check and Apply window.
An error can occur under the following circumstances:
- The document was modified or moved after you checked the document.
- The document is write-protected.
Saving and Loading a Check and Apply Session
If you cannot review all issues in one session, you can save your changes and resume the session later. Your changes in the Check and Apply window are saved in a Check and Apply session .
To save a Check and Apply session, follow these steps:
- In the Check and Apply window, click Save Session .
- In the Save As dialog, enter a name for your file and click Save .
To load a Check and Apply session, follow these steps:
- In the Results menu, select Load Check and Apply Session (ALT+S).
dialog, select your saved Check and Apply session and click
Check and Apply sessions have the file extension .ser .Important: The Batch Checker cannot apply corrections to files which were modified or moved after you saved the session. Additionally, you cannot load a session which you saved in a previous version of the Batch Checker.